Telegram Mail Gateway

Are show schedules, technical riders, and sudden script changes cluttering your Telegram? Streamline your entire creative production flow into a structured email inbox.

Email <-> Telegram

The fast-paced nature of event planning, video production, and stage management demands instant and clear decisions. As an independent event producer, artist manager, or creative director, you appreciate Telegram for the speed with which you can receive audio demos, approve a video shoot location, or preview a stage setup photo. However, in the frantic build-up to a festival, show, or premiere, critical parameters—like updated technical riders, contract changes, or scheduling adjustments—can easily get lost in a sea of chat notifications. Our platform serves as an intelligent communication hub built for the creative and entertainment industry. It captures messages, specifications, and files from Telegram and reorganizes them into chronological, professional email threads. This ensures you maintain full control over production details and guarantees everything runs smoothly backstage.

  • Total Booking Order: Artist submissions, booking inquiries, and commercial sponsorship proposals land directly in a single, secure, and clean email inbox.
  • Permanent Multimedia Archive: Keep received scripts, audio backtracks, stage lighting plots, and promotional media files organized and permanently linked to their respective email threads.
  • Bulletproof Contract Audit Trail: Securing formal agreements on budgets, performance fees, and hospitality riders via email provides a solid, unalterable business record, preventing disputes on show day.
  • Professional Boundaries and Privacy: Coordinate artist requirements and technical specifications comfortably without sharing your personal Telegram profile or phone number. All messages route directly to your business email.
  • Undivided Focus During Production (Showtime): Step away from distracting, real-time mobile notifications and focus completely on directing the show, managing live production, or coordinating with the venue.

This is your email

Create Your Own Bot in Minutes

(No Coding Required)

Before connecting your bot to our service, you’ll need to create it using Telegram’s official bot manager. It’s fast, free, and only takes a few steps:

  1. Open Telegram and search for @BotFather
  2. Start a chat and type /newbot
  3. Follow the prompts to:
    4. - Give your bot a name (e.g. “Artist Booking & Event Support”)
    - Choose a unique username ending in bot (e.g. myevent_booking_bot)
  4. Once created, BotFather will send you a bot token — a long string of letters and numbers
  5. Copy this token, you’ll need it to connect your bot to our email service in your admin panel

Or Just Use Our Account

Don’t have a Telegram account? No problem. We can create your exclusive bot under our telegram account, and you can use it without needing to sign up or manage anything yourself. You can select this in our admin panel.

Please note creating this bot needs to be done manually still, so you have to wait until we have done this for you.

Connect Your Bot via Our Dashboard

Getting started is simple. Log in to your admin panel on email-to-sm.com and head to the telegram configuration panel. From there, you can:

  • choose your telegram bot name
  • assign who needs to be able to receive and send emails to the bot

Add Your Telegram Bot to Your Website

Once your bot is configured, it’s time to make it visible to your clients and artists. Here’s how to embed it on your site:

  • Use your bot’s Telegram link (e.g. https://t.me/myevent_booking_bot)
  • Add it to any button, menu item, or call-to-action on your site
  • example
    Book a Date / Send Technical Rider


No AI! And More than GDPR compliant!

Don’t risk alienating high-profile artists or commercial event partners with generic, automated chatbot responses. Productions demand precise technical parameters and unique hospitality. Your clients deserve dedicated, human attention rather than machine-generated automated replies.

We strictly respect your privacy and project confidentiality. We operate in full compliance with GDPR. All resources, artist riders, contract PDFs, and backtracks are hosted entirely within the European Union. No Microsoft cloud ticket systems, no Google cloud email, and no Amazon cloud applications or DNS.