Telegram Mail Gateway

Are engineering drawings, hydraulic operating specs, and urgent spare parts orders getting lost in Telegram chats? Convert technical communications into a structured email workflow.

Email <-> Telegram

The operational continuity of heavy machinery parks and the absolute minimization of production line downtime are key to any engineering enterprise's profitability. When CNC operators, mechanics, and maintenance technicians need to quickly send a photo of a worn bearing, check pressure readings, or share a revised shaft geometry file, they usually pick Telegram. However, serious downtime risks arise when official spare parts orders or calibration guidelines get scattered across dozens of mobile screen alerts. Our system serves as a professional gateway for engineering offices and repair facilities. The tool automatically captures and reorganizes app messages, sending them as formal email threads. This mechanism ensures no technical modification in equipment configuration ever slips past the team.

  • Fully Centralized Breakdown Log: All requests for quotes, repair cost estimates, and technical inspection sheets land directly in a single, secure email archive.
  • Permanent Technical Specs Repository: Pneumatic schematics, PDF manuals, and bills of materials (BOM) sent by automation engineers remain permanently linked to their specific email threads.
  • Official Technical Sign-off Log: Confirming machine handovers and sign-offs via email establishes an unalterable formal record, resolving liability disputes during downtimes.
  • Efficient Maintenance Task Dispatching: Forwarding specific client remarks to the designated mechanic, electrician, or locksmith takes just a simple action inside your email client.
  • Quiet Space for Design (CAD) Work: Your design engineers get the uninterrupted focus they need for geometric modeling and stress analysis, free from constant smartphone vibrations.

This is your email

Create Your Own Bot in Minutes

(No Coding Required)

Before connecting your bot to our service, you’ll need to create it using Telegram’s official bot manager. It’s fast, free, and only takes a few steps:

  1. Open Telegram and search for @BotFather
  2. Start a chat and type /newbot
  3. Follow the prompts to:
    4. - Give your bot a name (e.g. "Kempo Machinery Bot")
    - Choose a unique username ending in bot (e.g. kempo_machinery_bot)
  4. Once created, BotFather will send you a bot token — a long string of letters and numbers
  5. Copy this token, you’ll need it to connect your bot to our email service in your admin panel

Or Just Use Our Account

Don’t have a Telegram account? No problem. We can create your exclusive bot under our telegram account, and you can use it without needing to sign up or manage anything yourself. You can select this in our admin panel.

Please note creating this bot needs to be done manually still, so you have to wait until we have done this for you.

Connect Your Bot via Our Dashboard

Getting started is simple. Log in to your admin panel on email-to-sm.com and head to the telegram configuration panel. From there, you can:

  • choose your telegram bot name
  • assign who needs to be able to receive and send emails to the bot

Add You Telegram bot to Your Website

Once your bot is configured, it’s time to make it visible to your visitors. Here’s how to embed it on your site:

  • Use your bot’s Telegram link (e.g. https://t.me/kempo_machinery_bot)
  • Add it to any button, menu item, or call-to-action on your site
  • example
    Write Us


No AI! and More than GDPR compliant!

Don’t risk alienating clients through bot-driven missteps. Show them they matter, because your customers deserve more than automated replies.

We respect your privacy and operate in full compliance with GDPR, because trust isn’t optional, it’s essential. We have not been lazy and chosen a quick and easy US cloud hosted solution. Everything, but really everything is hosted in the EU. No support ticketing system in the microsoft cloud, no email in the google cloud, no apps nor dns in the amazon cloud.